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ACCOMODATION FORM 2017/2018


  • The accommodation form for  the first  semester and  the  full year has to be sent by email or postal service to Centro Assistenza Studenti from May  15th  within July 7th , 2017. By undersigning the accommodation form the Student accepts the conditions shown in this rules paper.

  • Please  sign the accommodation rules and send them together with the accommodation form and a pocket picture of you.

  • Incomplete or late accommodation forms will not be considered.

  • Students will be informed about their accommodation by e-mail according to the following deadline: from June 20th  to July 31st, 2017.

  • We will send you our accommodation proposal and if we do not receive a written confirmation for the proposed room within the given date (usually a couple of days), your reservation will be cancelled and we will propose the room to another student.

  • Students coming for the second semester  have to send the complete accommodation form from October 13rd  within December 1st, 2017. They will  be informed about their accommodation from December 4th  to December 20th , 2017. If we do not receive a written confirmation within a couple of days from the date of our accommodation proposal, your reservation will be cancelled.
 

ACCOMMODATION RULES 2017/2018

Together with the application for accommodation form, Students will have to print, sign and send back to Centro Assistenza Studenti a copy of the following accommodation rules by the 7th of July 2017 (first semester and full year) or by the 1st of December 2017 (second semester).

Accommodation is guaranteed to students for the periods indicated in the application form.

Students leaving at the end of the 1° semester MUST leave their accommodation by February 16th,  2018.

Students arriving for the 2° semester will have the room available from February 19th,  2018.

All the students applying for a room through our service, will sign and accept the following rules.

Change of dates

If Centro Assistenza Studenti reserves a room according to the dates that the student has selected in the application form, the student will have to pay the rent for the whole selected period. Late arrivals or early departures will not produce a reduction of the rent.

CONTRACT REGISTRATION FEE: students who will book a room in private flats, Campus Residence and Green Campus will have to pay a fee in order to register the contract. It will be calculated before preparing the rental contract.

A) PRIVATE FLATS

Prior to Arrival

In order to reserve a room in a private flat, every student must pay by bank transfer before arrival Euro 300 to the landlord. The room cannot be considered reserved if the bank transfer is not accomplished. The Euro 300 will become part of the deposit if the student confirms the room after arrival.

After Arrival

Deposit: on arrival students will be asked to pay three monthly rent as a deposit (minus euro 300 already paid before arrival) -  The deposit will be returned at the end of the stay, before departure, after the accommodation has been checked and if no damage is found.

First instalment : students will be asked to pay the rent at the beginning of each month. Payments have to be made directly to the landlords by cash or by bank transfer subject to agreement with them.

If a student arrives any day within the first half of the month, he/she will have to pay the rent for the whole month. If a student arrives any day in the second half of the month, he/she will have to pay the rent for half the month. Rent must be paid on the 1st working day of every month. For each day that payment is delayed, a penalty of € 4 will be incurred.

The flat owners will keep Euro 50 from the deposit of every student at the end of their stay in order to clean the flat after their departure.

Students accommodated in private flats should not arrive during the weekend. They must arrive during our office working times: Mondays to Fridays 9.30-18.00. Outside these hours we will not be able to meet them and take them to the flat. They will have to spend the night in a hotel and come to our office the following working day.

Refusal of accommodation

If students refuse the accommodation within the first 24 hours of their allocation in the flat, they will be returned Euro 250 of the validation down payment (50 Euro will be kept for the first day and the flat cleaning).
If students refuse the accommodation anytime after the first 24 hours of their allocation in the flat, they will not be returned the amount paid before arrival . The landlord will keep the whole deposit.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival but before coming to Pavia, the deposit will be returned if the cancellation arrives in a written letter by email to Centro Assistenza Studenti within the 15th of August 2017 (1° semester and full year) and within the 15th of January 2018 (second semester) together with the bank details of the student so that the landlord will be able to refund the deposit.

Check-in times

Students accommodated in private flats should arrive during our office opening times:
Mondays to Fridays 9:30-18:00.
Outside these hours they will have to book a room in a hotel and come to our office the following working day.

B) EDiSU STUDENT RESIDENCES / COLLEGES

Prior to arrival

In order to reserve a room in one of the EDiSU student residences, before arrival every student must pay by bank transfer one month's rent as a deposit to the bank details of EDiSU. 
The room cannot be considered reserved if the bank transfer is not accomplished within the fixed date and without emailing a scanned copy of the payment  to Centro Assistenza Studenti.
Students accommodated in Colleges should not arrive earlier than the date selected in the accommodation form. If they arrive in Pavia earlier, they will have to stay in a Hotel.

After Arrival

First instalment:  On arrival  students will be asked to pay the first month's rent  within 24 hours of their allocation in their rooms –
If a student arrives any day within the first half of the month, he/she will have to pay the rent for the whole month. If a student arrives any day within the second half of the month, he/she will have to pay the rent for half the month.
Rent must be paid on the first working day of every month – For each day that the payment is delayed, a penalty of Euro 4 will be incurred. Any Collegio has its own rules about the payment.
The deposit paid before arrival will be returned at the end of the stay, before departure, after the room has been checked and if no damage is found – otherwise the Economo/a of the Collegio may decide to return the deposit minus € 50 for a deep cleaning of the room.

Students must formally accept the  regulations of EdiSU Colleges (concerning health and safety, emergency and internal discipline measures), including operative prescriptions and eventual sanctions.

Refusal of accommodation after arrival

If students refuse the accommodation anytime within the first 24 hours of their allocation in the student residence, they will be kept Euro 50 for the room cleaning.
If students refuse the accommodation anytime after the first 24 hours of their allocation in the student residence, they will not be returned the whole  deposit. The Collegio will keep the money.

If a student decides to leave the accommodation after 24 hours from the entry into the room and before the date mentioned in the accommodation form, he/she will have to pay until the end of the period mentioned in the accommodation form. The deposit will not be returned.
The student has to inform in a written letter both the Economo/a of the Collegio and Centro Assistenza Studenti.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival  but before coming to Pavia,  the deposit will be returned if the cancellation arrives in a written letter by email to CentroAssistenza Studenti within the 15th of August 2017 (first semester and full year) and within the 15th of January 2018 (second semester) together with the bank details of the student so that EDiSU will be able to refund the deposit.

Check-in times

Students accommodated in EDiSU Student Residences should arrive during the reception opening times:
Mondays to Fridays 07:00 / 01:00
Saturday 08:00 / 23:00.

Do not  arrive on Sunday because the reception of all these colleges are close. Colleges are close during Christmas and Easter break – about these festivities you have to talk directly with the Economo/a of each single student residence once in Pavia.

Colleges are close during Christmas and Easter break – about these festivities you have to talk directly with the Economo/a of each single student residence once in Pavia.

C) CAMPUS RESIDENCE

Prior to Arrival

In order to reserve a place at Campus Residence, Erasmus students will pay a deposit equal to 2 months rent by bank transfer before arrival. Erasmus students, like all the Italian students can choose between:
MONOLOCALE (One single room with kitchen corner, bathroom with shower)
BILOCALE ONE BED (Flat with a double room just for one student )
BILOCALE TWO BEDS (Double room, kitchen corner and living room, bathroom with shower).

After Arrival

If a student arrives any day within the first half of the month, he/she will have to pay the rent for the whole month. If a student arrives any day within the second half of the month, he/she will have to pay the rent for half the month.

Rent must be paid on the 1st working day of every month. For each day that payment is delayed, a penalty of € 4 will be incurred.

Refusal of accommodation

If Students refuse their accommodation within 24 hours of their arrival at Campus Residence, they will have to inform  in a written letter both  Campus Residence  Accounting Department and  Centro Assistenza Studenti.
In this case, students must leave the refused accommodation within the first 24 hours, and they will have to pay Euro 50 for the first day and the cleaning of the flat.

If students refuse the accommodation anytime after the first 24 hours of their allocation in the campus, they will not be returned the  whole deposit.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation  after the payment of the deposit by bank transfer prior to arrival  but before coming to Pavia,  the deposit will be returned if the cancellation arrives in a written letter by email to CentroAssistenza Studenti within the 15th of August 2017 (1° semester and full year) and within the 15th of January 2018 (second semester) together with the bank details of the student so that Campus Residence Accounting Department will be able tor refund the deposit.

Check-in times:

Students accommodated at Campus Residence should arrive during the reception opening times:
Mondays to Fridays – 8:00/12:00 – 14:00/18:00.
Outside these hours, they will be asked to book a room in a hotel.

D) GREEN CAMPUS

Prior to arrival

In order to reserve a place at Green Campus, every student must pay one monthly rent as a deposit by bank transfer. Erasmus students, according to personal preferences, may choose among two different options:
MONOLOCALE (flat with 1 single bedroom for one person)
BILOCALE (flat with two separate single bedrooms for two persons)

After arrival

Rent  must be paid within the first 10 days of the month.

Refusal of accommodation

If students refuse the accommodation anytime within the first 24 hours of their allocation in the flat at Green Campus, they will be returned the deposit minus € 50,00 for the room cleaning.
If students refuse the accommodation anytime after the first 24 hours of their allocation in the flat at Green Campus, they will not be returned the whole deposit.
Students have  to inform  in a written letter  both  Green Campus Accounting Department and Centro Assistenza Studenti.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation  after the payment of the deposit by bank transfer prior to arrival  but before coming to Pavia,  the deposit will be returned if the cancellation arrives in a written letter by email to CentroAssistenza Studenti within the 15th of August 2017 (1° semester and full year) and within the 15th of January 2018 (second semester) together with the bank details of the student so that Grenn Campus Accounting Department will be able tor refund the deposit.

Check-in times

Students accommodated at Green Campus should arrive during the reception opening times:
Mondays to Fridays: 9:00-18:00
Saturday: 9:00-12:00 (midday)
Sunday: closed

Outside these hours, they will have to book a place in a hotel by themselves


       
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