CENTRO ASSISTENZA STUDENTI
Associazione Noi & Pavia
 
   
 
 
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Erasmus and
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ACCOMMODATION RULES 2020/2021

  • The accommodation form for  the first  semester and  the  full year has to be sent by email  to Centro Assistenza Studenti from July 15th   within August  5th  , 2020. By undersigning the accommodation form the Student accepts the conditions shown in this rules paper.

  • Incomplete or late accommodation forms will not be considered.

  • Students will be informed about their accommodation by email according to the following deadline: from July 15th  to the  5rd of August, 2020.

  • We will send you our accommodation proposal and if we do not receive a written confirmation for the proposed room within the given date (usually a couple of days), your reservation will be cancelled and we will propose the room to another student.

  • Students coming for the second semester  have to send the complete accommodation form from October 15th   within December 1st ,  2020. They will  be informed about their accommodation from December 1st   to December 18th , 2020. If we do not receive a written confirmation within a couple of days from the date of our accommodation proposal, your reservation will be cancelled.

Together with the application for accommodation form, Students will have to print, sign and send back to Centro Assistenza Studenti a copy of the following accommodation rules by the 5th  of August 2020 (first semester and full year) or by the 1st  of December 2020 (second semester).

Accommodation is guaranteed to students for the periods indicated in the application form  and till availabilities -

Students leaving at the end of the 1° semester MUST leave their accommodation by February 12th ,  2021.

Students arriving for the 2° semester will have the room available from February 16th,  2021.


Change of dates
If Centro Assistenza Studenti reserves a room according to the dates that the student has selected in the application form, the student will have to pay the rent for the whole selected period. Late arrivals or early departures will not produce a reduction of the rent.

CONTRACT REGISTRATION FEE: students who will book a room in private flats, Campus Residence and Green Campus will have to pay for the registration fee   in order to register the rental contract. The fee will  be calculated before issuing  the rental contract.

All the students applying for a room through our service, will sign and accept the following rules (every kind of accommodation has its own rules , find the details here below )

A) PRIVATE FLATS

Prior to Arrival
In order to reserve a room in a private flat, every student must pay by bank transfer before arrival Euro 300 to the landlord. The room cannot be considered reserved if the bank transfer is not accomplished. The Euro 300 will become part of the deposit if the student confirms the room after arrival.

After Arrival

Deposit: upon  arrival students will be asked to pay three months’  rent as deposit (minus euro 300 already paid before arrival) -  The deposit will be returned at the end of the stay (minus the cost of the last bills)  by bank transfer within 60 days of the student’s   departure, after the accommodation has been checked and if no damage is found.

First instalment : students will be asked to pay the rent at the beginning of each month – first month’s rent upon arrival together with the deposit  (within 24 hours of your arrival). Payments have to be made directly to the landlords  by bank transfer –
Rent must be paid for the whole period of stay selected in the application for accommodation form (it means for the exact validity of the rental contract to be signed upon arrival) -
The flat owners will keep Euro 50 from the deposit of every student at the end of their stay in order to clean the flat after their departure.

Students accommodated in private flats should not arrive during the weekend. They must arrive during our office working times: Mondays to Thursday : 9.30-17.30 – on Friday only till 12:30 -  Outside these hours we will not be able to meet them and take them to the flat. They will have to spend the night in a hotel and come to our office the following working day.

Refusal of accommodation after arrival

If students refuse the accommodation within the first 24 hours of their allocation in the flat, they will be returned Euro 250 of the validation down payment (50 Euro will be kept for the first day and the flat cleaning).

If students refuse the accommodation anytime after the first 24 hours of their allocation in the flat, they will not be returned the deposit – The landlord will keep the whole deposit.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival but before coming to Pavia, the deposit will be returned if the cancellation arrives in a written letter by email to Centro Assistenza Studenti within the 1st of September  2020  (1° semester and full year) and within the 31st of  January 2021 (second semester) together with the bank details of the student so that the landlord will be able to refund the deposit.

Check-in times
Students accommodated in private flats should arrive during our office opening times:
Mondays to Thursday : 9:30-12:30 / 14:30 – 17:30 on Fridays only in the morning Till 12:30 -  
Outside these hours they will have to book a room in a hotel and come to our office the following working day.

B) EDiSU STUDENT RESIDENCES / COLLEGES

COVID EMERGENCY - EDISU RULES
Regulations implemented by this institution between March and April 2020 are hereby confirmed for all Erasmus students arriving in the forthcoming academic year:
No boarding costs (tuition) if your stay lasts less than 15 days;
If you stay more than 15 days, boarding costs (tuition) will be calculated according to the length of stay;
There will be a 25% withholding from your security deposit as partial compensation for our expenses;
Unless local authorities set limitations concerning mobility;
When colleges reopen, internal regulations and procedures will be made available.
Prior to arrival

Deposit: In order to reserve a room in one of the EDiSU student residences, before arrival every student must pay by bank transfer one month’s rent to the bank details of EDiSU. 
The room cannot be considered reserved if the bank transfer is not accomplished within the fixed date and without emailing a scanned copy of the payment  to Centro Assistenza Studenti.

Students accommodated in Colleges should not arrive earlier than the date selected in the accommodation form. If they arrive in Pavia earlier, they will have to stay in a hotel.

Cancellation before arrival

If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival  but before coming to Pavia,  the deposit will be returned if the cancellation arrives in a written letter by email to CentroAssistenza Studenti within the 1st of September 2020 (first semester and full year) and within the 30th of January 2021 (second semester) together with the bank details of the student so that EDiSU will be able to refund the deposit. After these dates the deposit will never be refund .
After Arrival

First instalment:  On arrival  students will be asked to pay the first  2 months’ rent immediately (full rent).

Rent must be paid within the first 5 days of each month and for the whole period of stay selected in the application for accommodation form.

BALANCE TO BE CALCULATE FOR THE LAST MONTH’S RENT (AT THE END OF THE STAY) :
If a student stays more than 14 days  he/she will have to pay the rent for the whole month -  If he/she stays less than 14 days  he/she will have to pay for the exact number of days (tariff calculated by the Accounting Department of each single college) -
The deposit paid before arrival will be returned at the end of the stay by bank transfer , after  the student’s departure , after the room has been checked and if no damage is found – otherwise the Economo of the College may decide not to refund it –
If a student leaves his/her room earlier than the period selected in the accommodation form, he/she will not be refund and the College will keep the whole deposit.

Students must formally accept the  regulations of EdiSU Colleges (concerning health and safety, emergency and internal discipline measures), including operative prescriptions and eventual sanctions". 

 Refusal of accommodation after arrival

If students refuse the accommodation anytime within the first 24 hours of their allocation in the student residence, they will be kept Euro 50 for the room cleaning.
If students refuse the accommodation anytime after the first 24 hours of their allocation in the student residence, they will not be returned the whole  deposit. The Collegio will keep the money.
If a student decides to leave the accommodation after 24 hours from the entry into the room and before the date mentioned in the accommodation form, he/she will have to pay until the end of the period mentioned in the accommodation form. The deposit will not be returned.
The student has to inform in a written letter both the Economo/a of the Collegio and Centro Assistenza Studenti.

Check-in times

Check-in times for Erasmus Students : from Monday to Thursday : 8:30 – 17:00 -on Friday   from 8:30 till  12:30 - administrative office working hours
During the weekend the administrative offices are close and it is not possible to make the check-in – Students are kingly recommended to consider the above information before booking their flights (outside these times they will have to book a room in a hotel by themselves)
Colleges are close during Christmas and Easter break – about  your stay at the College  during these  festivity periods  you will have to talk directly with the Econom/a of each single Student Residence once in Pavia and you will be allowed to spend these periods there .  

C) CAMPUS RESIDENCE

Prior to Arrival
In order to reserve a place at Campus Residence, Erasmus students will have to pay a deposit equal to two months’ rent by bank transfer. The deposit will be  returned  at the end of the stay (details concerning the refund of the deposit are written on the rental contract).


Erasmus students, according to personal preferences, may choose among  two different accommodation options:

MONOLOCALE FLAT (studio flat for one student) -
OPEN SPACE FLAT (apartment  with kitchen corner and bedroom corner with 2 beds)

If a student arrives any day within the first half of the month, he/she will have to pay the rent for the whole month. If a student arrives any day within the second half of the month, he/she will have to pay the rent for half the month.

Rent must be paid on the 1st working day of every month. For each day that payment is delayed, a penalty of € 4 will be incurred.


Cancellation before arrival
If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival but before coming to Pavia, the deposit will be returned if the cancellation arrives in a written letter by email to Centro Assistenza Studenti within the 1st  of September  2020 (1° semester and full year) and within the 30th  of January 2021 (second semester) together with the bank details of the student so that Campus Residence Accounting Department will be able tor refund the deposit.


Refusal of accommodation after arrival
If Students refuse their accommodation within 24 hours of their arrival at Campus Residence, they will have to inform in a written letter both Campus Residence Accounting Department and Centro Assistenza Studenti.

In this case, students must leave the accommodation within the first 24 hours, and they will have to pay Euro 50 for the first day and the cleaning of the flat. They will be refund .

If students refuse the accommodation anytime after the first 24 hours of their allocation in the campus, they will not be returned the whole deposit.

Check-in times:
The arrival times in order to make the check-in are MONDAYS TO SATURDAYS  8.30- 19:30 – Outside these hours, they will be asked to book a room in a hotel.

Please notice that you will need your own bed sheets and towels – Campus Residence provides : pillow – mattress – blankets.
Guests are not allowed to stay for the night for security reasons unless previously agreed with Campus Residence Administrative Office.

D) GREEN CAMPUS

PRIOR TO ARRIVAL

Payment:
In order to reserve a place at Green Campus, every student must pay one month’s rent as a deposit by bank transfer within the fixed date (at lease within two weeks from the confirmation letter issued by Green Campus Accounting Department ) – The deposit will be returned at the end of the stay by bank transfer (within 30 days after departure) and after the flat has been checked and if no damage is found –
Erasmus students, according to personal preferences, may choose among two different kind of flats at Green Campus:

- one place in a shared Trilocale flat (a  flat with two separate single bedrooms for two students)
- one monolocale flat  - a studio flat for one student

Cancellation:
If a student for a serious reason (to be proved) cancels his/her reservation after the payment of the deposit by bank transfer prior to arrival but before coming to Pavia, the deposit will be returned if the cancellation arrives in a written letter by email to Centro Assistenza Studenti within the 1st  of September  2020 (1° semester and full year) and within the 30th of January 2021 (second semester) together with the bank details of the student so that Green Campus Accounting Department will be able to refund the deposit. After these dates , the deposit will not be refund.

AFTER ARRIVAL

Payment:
Once at Green Campus you will have to sign the rental contract , pay for the registration fees and the first month’s rent; then,  rent must be paid within the first ten days of each month and for the whole  period of your stay (it means for the exact validity of the rental contract signed upon arrival) .

Cancellation / Refusal of accommodation

If students refuse the accommodation anytime within the first 24 hours of their allocation in the flat at Green Campus, they will be returned the deposit minus € 50,00 for the room cleaning.
If students refuse the accommodation anytime after the first 24 hours of their allocation in the flat at Green Campus, they will not be returned the whole deposit and once they have signed the rental contract, they will have to pay for the whole selected period.
Students have  to inform  in a written letter  both  Green Campus Accounting Department and Centro Assistenza Studenti.

CHECK-IN TIMES:
Students accommodated at Green Campus should arrive during the reception opening times:
Mondays to Fridays: 9:00-18:00 – Saturday & Sunday: closed - Outside these hours, students will have to book a place in a hotel by themselves.
Please notice that students need their own bed sheets, blankets and towels.

     
     
 
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Info / Erasmus
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